What we do
Everything a condominium association needs, under one agreement
Kiron provides full-service management for condominium and townhome HOAs in Houston. Every community is different, so every engagement is shaped with the Board of Managers — these six areas are where we do the work.
Financial & Operational Management
The association’s money and records, handled with discipline. A condominium association is a business with a budget, a bank account, and legal record-keeping obligations — we run that business so the board can govern it. Boards get clean books they can actually read; owners get a modern portal instead of paper coupons and voicemail.
- Monthly HOA dues collection with consistent delinquency follow-up
- Online owner portals for payments, association documents, and requests
- Monthly financial reports prepared for the Board of Managers — income, expenses, delinquencies, and reserves
- Accounts payable and vendor payment processing
- Association banking and account administration
- Document storage and organized, retrievable association records
- Coordination with the association’s CPA, auditor, and attorney
Board Support & Meeting Management
Volunteer boards succeed when meetings are prepared, run, and documented properly. Most board members have full-time jobs and no training in association governance — that’s normal, and it’s exactly what a manager is for. We handle the machinery of governance so the board’s time goes to decisions, not logistics.
- Agenda development with the Board of Managers before every meeting
- Attendance at monthly or quarterly board meetings
- Annual meeting planning, notices, and election support
- Protocols for running meetings and recording proper minutes
- Action-item tracking so decisions made actually get done
- Orientation support for new board members
Property Maintenance & Inspections
In a condominium or townhome community, the building itself is the largest shared asset — roofs, exteriors, foundations, and grounds belong to everyone. Deferred maintenance in a shared building doesn’t stay small. We keep eyes on the property, keep vendors honest, and put major work out to competitive bid.
- Full-service exterior maintenance, including grounds and landscaping
- Routine, documented property inspections with reports to the board
- Competitive bidding on major repairs and improvement projects
- Vendor sourcing, scheduling, and performance oversight
- Preventive maintenance planning for common elements and systems
- Coordination of emergency and after-hours repairs
Compliance & Governing Documents
Texas condominium associations operate under state statute and their own declarations, bylaws, and rules. Enforcement that is inconsistent — or undocumented — exposes the board and breeds resentment among neighbors. We keep governance clean: uniform enforcement, proper notices, and a paper trail.
- Review of declarations, bylaws, and rules with the board
- Consistent, documented violation management from first notice to resolution
- Support for owner records requests and statutory notice requirements
- Coordination with association counsel on governance and enforcement questions
- Assistance keeping policies and procedures current with Texas law
Strategic Planning & Budgets
A condominium budget is more than this year’s expenses — it is the financial plan for a shared building’s future. Roofs age, insurance markets harden, and capital projects arrive whether the association planned for them or not. We help boards plan beyond the fiscal year so a major repair is a line item, not a crisis.
- Annual budget development with the Board of Managers
- Reserve planning for roofs, exteriors, and common systems
- Planning and phasing for large improvement projects
- Dues analysis and special-assessment planning when needed
- Multi-year capital planning support
- Insurance renewal support and coordination with the association’s agent
Communication & Resident Relations
Most management complaints are communication complaints — an owner who can’t get an answer, a board that finds out about problems last. We treat responsiveness as a deliverable: inquiries get timely, documented replies, and the board hears from us before issues become surprises.
- Regular, proactive communication with the Board of Managers
- Timely, documented responses to owner and resident inquiries
- Community notices, announcements, and meeting communications
- Owner onboarding and resale document coordination
- A clear point of contact for owners, vendors, and the board